Office of Research and Sponsored Programs

Roles and Responsibilities for Grants, Contracts, and Cooperative Agreements

Middle Tennessee State University
Roles and Responsibilities for Grants, Contracts, and Cooperative Agreements
Activity		Responsibility
Pre-Award Activities		Principal Investigator	Department	College	ORSP	Business Office	Contracting Office
1	Identify funding opportunities	P			S
2	Understanding solicitaton guidelines	P			P
3	Development of the proposal budget	P			S
4	Technical proposal content	P			S
5	Prepare proposals for submission	P			P
6	Review proposal to ensure institutional rules followed			S	P
7	Review proposal for assurances, accuracy and compliance				P
8	Approve on behalf of the institution				P
9	Proposal submission (electronic or paper)	S	S	S	P
10	Proposal record retention	S			P
11	Review award terms and conditions	S			P
12	Negotiate/accept award				S		P

Post Award Activities
13	Set up award in Banner					P
14	Assure regulatory compliance (IRB, IACUC, etc.)	P			S
15	Process personnel documents	P	S
16	Process expenditure documents	P	S
17	Initiate and execute subcontracts and subcontract modifications				P	S	P
18	Close completed subcontract					P
19	Preview and approve subcontract invoices	P				S
20	Prepare programmatic/scientific progress reports	P
22	Monitor expenses while reviewing monthly statements	P	S			S
23	Initiate, review and approve cost transfers	S		S		P
24	Submission of financial status reports and invoices					P
25	Initiate request for modifications	P	S			P
26	Submit modification to sponsor after Business Office approval				P
27	Financial reporting/invoicing					P
28	Programmatic report submission	P				S
29	Intitutional close-out					P
	P=Primary S = Secondary
	**If two entities are primary that are both equally responsible

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Contact Us

Office of Research and Sponsored Programs
MTSU Box 124

2269 Middle Tennessee Boulevard

Murfreesboro, TN 37132

research2@mtsu.edu

(615) 898-2401